Acroprint timeQplus (software version 4.x and above) Manual de usuario

06-0414-000 Rev. B timeQplus User Guide

timeQplus Administrator Functions 06-0414-000 Rev. B 6 timeQplus Navigation Bar The timeQplus Navigation Bar allows an administrator to manage t

timeQplus Administrator Functions 06-0414-000 Rev. B 7 Employees The Employees screen allows an administrator to enter and view all employees and t

timeQplus Administrator Functions 06-0414-000 Rev. B 8 To Edit an Employee: • From the Employees screen – On the Employees screen, simply type the

timeQplus Administrator Functions 06-0414-000 Rev. B 9 Employee Options The Employee Options feature allows an administrator to determine the forma

timeQplus Administrator Functions 06-0414-000 Rev. B 10 Removing Employee Finger/Face/Hand Templates 1. On the Employees screen, select the row con

timeQplus Administrator Functions 06-0414-000 Rev. B 11 Setup The Setup screen allows an administrator to adjust variables related to the clock, ti

timeQplus Administrator Functions 06-0414-000 Rev. B 12 To Change the Pay Period Length: Be aware that pay periods are a critical part of time and

timeQplus Administrator Functions 06-0414-000 Rev. B 13 To configure Time Card Approvals preferences: • Check the “Do not export unapproved Time

timeQplus Administrator Functions 06-0414-000 Rev. B 14 • Write to Time Clock – Must be checked before the work code can be assigned to employees

timeQplus Administrator Functions 06-0414-000 Rev. B 15 Shifts A shift can be defined as a set of rules enforcing company policy for a group of emp

06-0414-000 Rev. B ii Contacting Acroprint When contacting customer support, please have your product CD and registration information available. M

timeQplus Administrator Functions 06-0414-000 Rev. B 16 Example 1: Pay Interval Round time set to 10 minutes. • Punch at 10:14 will be treated a

timeQplus Administrator Functions 06-0414-000 Rev. B 17 • If you have employees that begin work on Day1 but end work on Day2, and the hours worked

timeQplus Administrator Functions 06-0414-000 Rev. B 18 Shift Round: The number of minutes before the scheduled Start time that an employee’s "

timeQplus Administrator Functions 06-0414-000 Rev. B 19 be treated as though it had occurred at 10 minutes after the shift start for the purpose of

timeQplus Administrator Functions 06-0414-000 Rev. B 20 Lunch End: The latest time of day at which an employee should punch in from lunch. The sy

timeQplus Administrator Functions 06-0414-000 Rev. B 21 You can view the adjustments made to individual punches by the system as dictated by the

timeQplus Administrator Functions 06-0414-000 Rev. B 22 7th Day Overtime When enabled, 7th Day Overtime will promote all hours worked on the sevent

timeQplus Administrator Functions 06-0414-000 Rev. B 23 • Under the General tab, you can specify the number of hours per Pay Period to pay salaried

timeQplus Administrator Functions 06-0414-000 Rev. B 24 Punch Editing Punch Editing allows administrators and supervisors to do the following: • R

timeQplus Administrator Functions 06-0414-000 Rev. B 25 Managing Transactions To insert a transaction: • On the Punch Editing screen, select emplo

06-0414-000 Rev. B iii Table of Contents Welcome ...

timeQplus Administrator Functions 06-0414-000 Rev. B 26 To delete a transaction: • On the Punch Editing screen, select employee from the ‘Select an

timeQplus Administrator Functions 06-0414-000 Rev. B 27 • When subtracting time, enter a minus sign (-) before the number of hours and minutes. Wh

timeQplus Administrator Functions 06-0414-000 Rev. B 28 Reports The Reports screen allows reports to be generated for preview, print, or export. To

timeQplus Administrator Functions 06-0414-000 Rev. B 29 o Print – print a paper copy of the report o Preview – preview a copy of the report befor

timeQplus Administrator Functions 06-0414-000 Rev. B 30 Exporting Time and Attendance Data To export time and attendance data: • Select the Pay Per

timeQplus Administrator Functions 06-0414-000 Rev. B 31 Advanced Payroll Integration QuickBooks Payroll Integration File Payroll Export Formats Cus

timeQplus Administrator Functions 06-0414-000 Rev. B 32 Custom Export File Builder Click Here to Open an Existing Template Opens a saved Export

timeQplus Administrator Functions 06-0414-000 Rev. B 33 Include in Total Lines Checksum Header Lines Employee Data Lines Trailer Lines Determines w

timeQplus Administrator Functions 06-0414-000 Rev. B 34 User Defined Fields in Export Number of Custom Export Fields; valid values are 0 to 999. Th

timeQplus Administrator Functions 06-0414-000 Rev. B 35 When any other selection except “Fixed Length” is selected from the ‘Field Separator’ dro

06-0414-000 Rev. B iv ADP Version 7.0 ...

timeQplus Administrator Functions 06-0414-000 Rev. B 36 • Format – The format of each data element can be set as either Alphanumeric, Numeric, Dat

timeQplus Administrator Functions 06-0414-000 Rev. B 37 Note: QuickBooks may close all windows after this setting has been changed. 4. In the Pref

timeQplus Administrator Functions 06-0414-000 Rev. B 38 When adding to QuickBooks employees who already exist in timeQplus, make sure each employee

timeQplus Administrator Functions 06-0414-000 Rev. B 39 • Employees – Before you can import Time Card data to Peachtree Complete Accounting, you m

timeQplus Administrator Functions 06-0414-000 Rev. B 40 Sick Pay Item Code The Peachtree Pay Item Code associated with Sick Pay Other Pay Level

timeQplus Administrator Functions 06-0414-000 Rev. B 41 Pay Number The numeric ADP Pay Number Overtime Level 2 Pay Code The value to use in the A

timeQplus Administrator Functions 06-0414-000 Rev. B 42 Generic ASCII file Export The timeQplus software exports employee profile and time card dat

timeQplus Administrator Functions 06-0414-000 Rev. B 43 N4 Numeric 4 decimals implied File Layout If an employee only has hours worked with no cos

timeQplus Administrator Functions 06-0414-000 Rev. B 44 7 28 1 AN Literal ‘1’ 8 29-30 2 N Earning number Ex ‘01’ for Regular 9 31-36 6 N2

timeQplus Administrator Functions 06-0414-000 Rev. B 45 earning) Holiday Export as Deduction If checked, export Holiday as a deduction (otherwise

06-0414-000 Rev. B Welcome The timeQplus system allows a company's time & attendance to be managed from a single Windows-based PC. Ke

timeQplus Administrator Functions 06-0414-000 Rev. B 46 Heartland Plus One Fixed Length File This page describes the file format Heartland PlusOne

timeQplus Administrator Functions 06-0414-000 Rev. B 47 Supervisors As previously mentioned, timeQplus has two levels of system access: Administrat

timeQplus Administrator Functions 06-0414-000 Rev. B 48 An Administrator/Supervisor may change his/her password at any time by logging in and choos

timeQplus Administrator Functions 06-0414-000 Rev. B 49 Supervisor Preferences The Supervisor Preferences feature allows you to modify your individ

timeQplus Administrator Functions 06-0414-000 Rev. B 50 Time Clock The Time Clock screen allows an administrator to configure and manage Time Clock

timeQplus Administrator Functions 06-0414-000 Rev. B 51 Adding an Ethernet Connected Time Clock • Click the Time Clock button on the left Navigatio

timeQplus Administrator Functions 06-0414-000 Rev. B 52 • The "Test Connection" window will appear and indicate if the Time Clock was

timeQplus Administrator Functions 06-0414-000 Rev. B 53 • On the last screen, although not required, performing a manual poll is highly recomme

timeQplus Administrator Functions 06-0414-000 Rev. B 54 Adding a Serial Connected Time Clock Make sure the Time Clock is powered on and you have a

timeQplus Administrator Functions 06-0414-000 Rev. B 55 • The Proxy Server field defaults to the tQp Server machine. Click the search button an

06-0414-000 Rev. B Getting Started This chapter provides information on how to get started with timeQplus. It contains the following sections: ¾

timeQplus Administrator Functions 06-0414-000 Rev. B 56 Adding a USB Flash Drive Time Clock This communication type is used when a Time Clock canno

timeQplus Administrator Functions 06-0414-000 Rev. B 57 • When you have assigned [or removed] all the desired employees on that Time Clock, click

timeQplus Administrator Functions 06-0414-000 Rev. B 58 Note: For a facial recognition Time Clock, skip to step 6. 4. Select ‘PenDrive Mng’ and pr

timeQplus Administrator Functions 06-0414-000 Rev. B 59 • To view transaction data before importing, highlight a data file and click ‘View file t

timeQplus Administrator Functions 06-0414-000 Rev. B 60 • Click Ok when done or Cancel to exit. To manually poll or update a single connected Time

timeQplus Administrator Functions 06-0414-000 Rev. B 61 This Time Clock is now moved from the Ethernet or Comm Port connections tab to the USB Fla

timeQplus Administrator Functions 06-0414-000 Rev. B 62 Copying Multiple Finger Templates from One Time Clock to Another timeQplus is capable of st

timeQplus Administrator Functions 06-0414-000 Rev. B 63 Hand Punch A new install key is required to be able to see the Hand Punch button and screen

timeQplus Administrator Functions 06-0414-000 Rev. B 64 System Utilities Date Tools The Data Tools tab of the System Utilities screen allows an ad

timeQplus Administrator Functions 06-0414-000 Rev. B 65 profiles and punch data unless the Administrator performing this operation chooses to keep

Getting Started 06-0414-000 Rev. B 3 Before Getting Started Before using timeQplus for the first time, you may find it helpful to have your company

timeQplus Administrator Functions 06-0414-000 Rev. B 66 timeQplus Settings The timeQplus Settings tab of the System Utilities screen allows an adm

06-0414-000 Rev. B timeQplus Supervisor Functions This chapter provides detailed information on timeQplus functions specific to the supervisor r

timeQplus Supervisor Functions 06-0414-000 Rev. B 68 timeQplus Navigation Bar The timeQplus Navigation Bar for supervisors allows them to view/edit

timeQplus Supervisor Functions 06-0414-000 Rev. B 69 Employees On the Employees screen, supervisors can view/edit employee information or assign Wo

timeQplus Supervisor Functions 06-0414-000 Rev. B 70 Work Codes To edit an employee’s list of work codes: • On the Employees screen, click the row

timeQplus Supervisor Functions 06-0414-000 Rev. B 71 • To remove a work code(s) from this employee’s assigned list, click a single work code or, t

timeQplus Supervisor Functions 06-0414-000 Rev. B 72 • On the Default Work Code screen, select the work code that should be the employee’s default

timeQplus Supervisor Functions 06-0414-000 Rev. B 73 • If there are no errors, the “Save Changes on Time Clocks” screen is displayed. The work cod

timeQplus Supervisor Functions 06-0414-000 Rev. B 74 Punch Editing On the Punch Editing screen, supervisors have access to all of the same function

06-0414-000 Rev. B Virtual Clock This chapter describes the Virtual Clock functions. It contains the following sections: ¾ Login to Virtual Clo

Getting Started 06-0414-000 Rev. B 4 timeQplus Setup Wizard The first time you launch timeQplus, the system will open the timeQplus Setup Wizard. T

timeQplus User Guide – Virtual Clock 06-0414-000 Rev. B 76 Login to Virtual Clock Click the Virtual Clock icon on your Desktop: Enter employee U

timeQplus User Guide – Virtual Clock 06-0414-000 Rev. B 77 Submit Employee Time Slip This feature is for use by salaried employees for whom overtim

timeQplus User Guide – Virtual Clock 06-0414-000 Rev. B 78 IN/OUT Board The Employee IN/OUT Board displays the most recent known status of all empl

06-0414-000 Rev. B Glossary The timeQplus system is a Windows-based PC application designed to offer simple yet effective employee time and atten

Glossary 06-0414-000 Rev. B 80 Employee Badge Number This number can be up to 10 digits, must be unique among employees and can range between 1 and

Glossary 06-0414-000 Rev. B 81 Lunch Duration The standard number of minutes for lunch that will be subtracted from time worked totals. Lunch Durat

Glossary 06-0414-000 Rev. B 82 Shift Dock The maximum number of minutes an employee will lose from time worked totals for punching IN late or punch

Glossary 06-0414-000 Rev. B 83 Work Codes Totals By Employee The Work Codes Totals By Employee report shows the time totals for each work code grou

06-0414-000 Rev. B

06-0414-000 Rev. B timeQplus Administrator Functions timeQplus has two level of system access: 1. Administrator – has total access to all syste